Document Retention Policy
Last Updated: April 15, 2026
Effective Date: April 15, 2026
Mojica International, LLC, martinmojica.com, and all subsidiaries or affiliated brands (hereinafter referred to as "Mojica International," "we," "us," or "our") are committed to maintaining compliance with applicable legal and regulatory requirements regarding the preservation and management of business records. This Document Retention Policy outlines our practices for retaining, storing, and securely disposing of records and documents created, received, or maintained in the course of our business operations.
1. Purpose
This policy establishes guidelines for the retention and disposal of records to ensure compliance with legal, regulatory, and operational requirements while promoting efficient management of business information.
2. Scope
This policy applies to business records of our U.S. operations and U.S.-based customers and counterparties. It applies to all records, whether physical or digital, created, received, or maintained by Mojica International in the United States, including but not limited to:
- Customer agreements and contracts
- Payment and financial records
- Sales and marketing materials
- Customer correspondence and support records
- Legal documents and communications
- Training and educational materials
- Employee and contractor records
3. Retention Periods
| Type of record | Retention period |
|---|---|
| Customer contracts and agreements | 7 years after termination |
| Payment and financial records | 7 years |
| Marketing and promotional materials | 3 years |
| Customer correspondence and support | 2 years |
| Employee and contractor records | 7 years after termination |
| Legal and regulatory documents | As required by law |
4. Secure Storage and Access
All records will be stored in a manner that ensures their integrity, confidentiality, and accessibility.
Physical records: Stored in secure, access-controlled locations.
Digital records: Stored on secure servers with restricted access, encryption, and backup systems to prevent unauthorized access or data loss.
5. Secure Disposal
When retention periods expire or records are no longer needed, records will be securely disposed of to protect sensitive information and ensure compliance with applicable laws.
Physical records: Shredded or destroyed in a manner that prevents unauthorized access.
Digital records: Permanently deleted from all storage systems, including backups, using secure deletion methods.
6. Legal Holds
If Mojica International is involved in litigation, audits, or investigations, all relevant records must be retained until the matter is resolved, even if the standard retention period has expired. Legal or compliance teams will notify affected employees and contractors of any legal holds.
7. Employee and Contractor Responsibilities
All employees and contractors are responsible for adhering to this policy and ensuring that records are maintained or disposed of in accordance with the guidelines set forth. Employees and contractors must not delete or destroy any records subject to legal holds or ongoing audits.
8. Policy Review and Updates
This policy will be reviewed periodically to ensure compliance with applicable laws and regulations. Mojica International reserves the right to update this policy at any time as required.
9. Questions or Concerns
If you have questions about this Document Retention Policy or require clarification, please contact us at:
Mojica International, LLC
Katy, TX 77449
United States
Telephone: +1 (346) 472-2800
Email: info@martinmojica.com